Introduction

Today, data compliance is one of the biggest challenges facing business owners. This is especially true for businesses with data in the cloud. While businesses generally have control over their data in the cloud, there are times in the data lifecycle when the control is with a cloud provider.

The above makes it necessary for businesses to implement proper protections and backup for their data in the cloud. The protections and backup need to be in place for when the data is in motion, in process and at rest. It is also important to choose a cloud service provider that has the necessary protections in place.

Businesses today have a plethora of complex data available to them, which makes data compliance extremely hard. When it comes to data compliance, there are several questions that you need to answer: Do you have established processes for data management? Have you defined the roles and responsibilities for managing, securing and validating data? Do you have proof that your data management processes and procedures are being followed?

If the answer to any of the above was ‘No’, then you may want to consider how you can ensure the security and compliance of your data. If you’ve been using a traditional data management system and it hasn’t helped you to meet your compliance requirements, then following are some recommendations you can follow to ensure successful data compliance.

Automated Compliance Reporting

To ensure that your reviews are completed on time and are readily available for auditing, you need automated compliance reporting. Following are the three things required by successful data compliance:

  • Monitoring who has completed their reviews using regular reporting reviews and signoffs
  • Tracking the completion of remediation using regular reporting reviews and signoffs
  • Storing those signoffs in a centralized repository for auditing purposes

One of the most important things to ensure data compliance is workflow automation. Additionally, you need to have a well-defined workflow process in place for managing data security, compliance and audit. By automating compliance reporting, you will minimize delays in reviews or remediation, which in turn will reduce costs, but most importantly, it will increase the security of your data environment.

Automated Compliance Workflow

With traditional database management, a preset list of people are responsible for compliance reporting and executing the workflow. This makes it difficult to deliver relevant reports to the appropriate people. Additionally, there is no way to ascertain that policies are being followed. On the other hand, an automated database management system can ensure transparent data compliance that is in line with the compliance regiments.

As seen above, you no longer need to rely on manual processes to perform data compliance for your business. There are automated systems that can perform the task for you. You can find out more by getting in touch with us today.